A signature, so you stop typing your name
Have your name, and anything else you choose, appear at the bottom of every message by itself.
Most people end every email by typing their own name. It takes three seconds, and across a year it adds up to the best part of an afternoon.
A signature is a few lines the mail puts at the bottom of every new message for you. You can type over it, take it off one message, or ignore it entirely.
Key points
- Set a signature so your name appears on every message by itself
- Choose whether it goes on replies as well as new messages
- Take it off a single message without changing the setting
What to remember
- Signature settings live in the same place in every mail program: settings, then the word Signature.
- A signature is a small public notice. Put in what helps somebody reply to you, and nothing else.
- You always type above the signature. And there is a way to take it off a single message when you want to.
Try this
Set a signature on your own mail this evening. Your name, and a telephone number only if you would happily give it to the person you write to most often.
Practice: A signature, so you stop typing your name. Your first lesson is free, with no account or card; the rest are part of a Lantern plan. Interactive lessons require JavaScript.